University rental software that keeps your department running
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No double bookings. Automated equipment availability
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Full inventory control. Track checkouts, returns, and downtime
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Rent more equipment. Online bookings, agreements, and payments
- Free 14-day trial
- No credit card required
BOOKINGS
+ 17
+25%
Canon EOS Camera Kit
8 Available
CHECKOUTS THIS MONTH
21,386
+18%
Trusted by 8,000+ rental businesses and institutions worldwide
THE DEPARTMENT UPGRADE
Stop letting paperwork slow your department down
Manual processes lead to wasted time, double bookings, and lost equipment. Booqable automates university equipment rentals so your staff can focus on students.
THE HARD WAY
- Spreadsheets: Guessing which equipment is checked out or available.
- Double-Bookings: Promising the same item to two students at once.
- Payment Friction: Chasing deposits and fees manually.
- Paper Trails: Messy sign-out sheets and lost loan agreements.
THE SMART WAY
- Live Inventory: A real-time dashboard showing every item’s status.
- Live Availability: Automated availability to block out booked dates.
- Fast Checkout: Secure payments and deposits handled online.
- E-Signatures: Sign loan agreements easily in person or online.
The complete system for university rental departments
From cameras and audio gear to lab equipment and tools, manage your entire inventory in one place.
UNIVERSITY RENTAL FEATURES
Plus, everything you’d expect from university rental software
The tools university rental departments rely on every day.
Planning and Scheduling
See your entire schedule at a glance so you know exactly which items are ready to go, currently checked out, or coming back soon.
Flexible Pricing
Set your own rates or offer free checkouts for students. Apply discounts, memberships, or department billing codes automatically.
Security Deposits
Protect your equipment by automatically applying deposits to orders as a fixed amount or a percentage of the rental value.
Loan Agreements
Generate professional loan agreements in seconds and capture digital signatures from students during pickup.
Tap to Pay
Accept contactless payments on the spot using your phone as a mobile payment terminal.
Downtime Scheduling
Mark equipment as unavailable during maintenance or inspection to prevent overbooking and ensure every item is ready to go.
Paide Gumnaasium
A high school located in the heart of Estonia, managing an extensive inventory of technology equipment used to be a labor-intensive and complicated process.
University of Amsterdam
The prestigious University of Theatre Arts in Amsterdam has transformed its operations with Booqable, streamlining the rental process for students and staff.
The Icelandic Film School
The Icelandic Film School has transformed its equipment management with Booqable, streamlining the rental process for students and staff.
Middlesbrough College
When the MC Digital school at Middlesbrough College reviewed their student lending process, they realized it needed to be more cohesive.
UTwente BMS Lab
Joris van Gend discovered that managing the UTwente BMSs Lab was getting too complex to work with excel sheets and used Booqable to streamline the process.
UTwente Interaction Lab
Sometimes the solution to your problem isn’t the most obvious one. Daniel Davison was looking for software to manage equipment in the UTwente Interaction Lab.
“We have about 500 reservations annually. We have compared some tools but Booqable is the best if you consider price/quality for our scale.”
Try Booqable for free
Get full access for 14 days and see how easy managing rentals can be.
