Sebastian, founder of XXL Spiele Mieten in Würzburg, Germany, started his company from a simple idea. “I started a hobby workshop in my grandfather’s barn. I learned to weld and build some tables and stuff until a friend asked me to build some yard games for his birthday party.”
What began as a hobby soon turned into a growing business, with Sebastian creating more than ten different handmade yard games. Today, he rents them out for weddings, company events, and private parties across Germany. His unique touch is that everything is built by hand. As he explained, “High quality selfmade games for creating an event with a lot of fun.”
However, as time went on, managing bookings became increasingly difficult. With only himself and occasional help from family, running everything on “different tools like Excel, Notion, and a calendar” meant keeping track of orders was both time-consuming and unreliable. The need for a better system became clear. That’s when he moved to Booqable, focusing on its back-office availability calendar and simplified order management to handle his rentals more effectively.
Running the business day to day
Sebastian’s games are now a fixture at special events, with many weekends fully booked. Last year, he noticed “a lot of inquiries from all over Germany, a lot of booked out weekends, and I reduced to part time in my main job.” To keep up with this growth, he needed a system that would reduce the manual effort of planning and confirming bookings.
Booqable has given him exactly that. “All in one place, easy to use, especially on desktop,” is how he describes the change. Now, when he receives non-binding requests through his website form or WhatsApp, he can quickly contact customers to confirm. From there, he places the order within Booqable, reserves the products instantly, and sends payment requests directly through Stripe. He can see availability at a glance and have the dates scheduled on his dashboard, all without switching between different tools.
The benefits are clear. Sebastian told us the biggest changes are “time savings and being sure about availability.” For a one-person company, that confidence matters. By using Booqable as his main game rental software, he can focus on building new games while knowing the admin side of his business is under control.
Clarity with the back-office availability calendar
Before switching to Booqable, Sebastian’s biggest struggle was availability. He said it was a “high effort to check availability” when relying on multiple softwares. With the back-office availability calendar, he now sees every booking clearly in one place. The layout shows his products and stock items in a collapsible list, with bookings displayed next to them on their start and end dates.
This creates a visual calendar view of all upcoming orders, making it easy to prepare for deliveries and events. Here’s what it achieves for him:
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Orders no longer need to be cross-checked in multiple softwares.
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Availability for each game is visible instantly.
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Dates are scheduled on the dashboard.
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Weekends with high demand are managed without overlap.
Having this clarity solves his original pain point. Instead of worrying about double bookings, he can answer customer inquiries right away. The back-office calendar has become the core of his event rental software, and it ensures his handmade games get where they need to go without confusion.
Easier orders with simplified order management
Before Booqable, the other major struggle was managing orders. Sebastian described it as “a lot of work to plan the orders,” which slowed down how quickly he could confirm bookings. Now, order management in Booqable brings everything together in one place. Using the POS screen, Sebastian can handle every step of the rental process from a single view.
Customer details, products, booking dates, and payment status are all visible and editable without jumping between tabs. This makes it easy to move from inquiry to confirmed order in just a few clicks. Sebastian also makes use of Booqable’s mobile app. As he put it, “I use the mobile app to check upcoming orders.”
For him, this achieves three main things:
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Orders are created and confirmed in Booqable without extra steps.
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Customer information is linked directly to their booking.
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The mobile app keeps him updated wherever he is.
The result is that the process now feels much easier compared to before. He can take inquiries, confirm them, reserve products, and complete the booking flow without repeating tasks. By relying on simplified order management in his game rental website setup, he has reduced the stress of juggling tools and gained more confidence in his growing business.
From barn workshop to nationwide rentals
Sebastian’s journey shows how a hobby project turned into a rental company with demand across Germany. His handmade yard games bring fun to weddings, company events, and private parties, and his weekends are often fully booked. Booqable has given him “time savings” and the ability to “be sure about availability,” with all bookings managed in one place.
By relying on features like the back-office availability calendar and simplified order management, XXL Spiele Mieten is well set up to keep growing, adding more games, and taking on bigger events in the future.
