Michael, based in Denmark, founded Nordic Tipi from a love of outdoor events and the unique atmosphere that tents create. “The company was born out of a love for creating memorable outdoor experiences,” he explains. After helping friends organize parties and working at festivals, he saw demand for high-quality, design-focused tents.
A Nordic tipi is based on the traditional designs of the Sámi people of Scandinavia, but adapted with modern materials. Unlike smaller cone-shaped tipis, they can be linked together for weddings, festivals, or corporate events, creating versatile and striking event spaces. Today, Nordic Tipi rents out different sized tipis, sailcloth tents, furnishings, and custom event solutions. Their customers include couples, companies, and event planners. The team has five full-time staff and grows to 10 in the busy season.
But as booking inquiries increased, running everything with spreadsheets, Google Calendar, and scattered emails became overwhelming. “It worked in the early days, but it quickly became overwhelming as we scaled up,” Michael says. Adopting Booqable’s rental software gave Nordic Tipi the control they needed and saved countless hours of admin time.
Staying on top of inventory with Booqable
Before Booqable, keeping track of tents, furnishings, and deliveries was stressful and error-prone. Michael recalls, “Keeping track of inventory, especially during the high season with overlapping bookings, was a big challenge.”
Booqable’s inventory tools provide a live overview of availability, with a back office calendar view to track schedules and an automated system that prevents double bookings. These features ensure that once items are booked, they are immediately reflected across the system so the whole team sees the same information.
Michael says, “The calendar view and product availability checks have been game changers.” Here is what these tools achieve for them:
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Real-time availability updates across all products to prevent double-bookings
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A shared product availability calendar that keeps the team in sync
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Automated scheduling of pickups and returns on the back office Dashboard
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Individual tracking of valuable items through product identifiers and barcodes.
With Booqable’s rental software, Nordic Tipi turned their biggest pain point into a clear and reliable system. The practical benefit is simple: they save time and focus on delivering events rather than fixing mistakes.
Building better customer communication
Manual emails once led to delays and miscommunication. Double bookings and miscommunication due to outdated or scattered information” were a regular occurrence. With Booqable, documents and messages are managed through automated templates. Quotes, invoices, and contracts are created directly in the system, while contracts are signed online and stored digitally. T
he team can also send automatically-fulfilled email templates like order confirmations, and add custom email templates to their Booqable account. Customers now receive consistent, professional communication without extra effort from the team.
Michael shares, “Customers have noticed how organized and fast our replies are. Being able to send polished quotes and booking confirmations quickly has definitely elevated their experience.”
With these tools, Nordic Tipi can:
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Adjust automatically fulfilled document templates to send invoices, contracts, and quotes
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Send emails in a click with adjustable templates that auto fill with order and customer details
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Digitally sign rental agreements from the mobile app and store them in Booqable
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Add custom email templates to their Booqable account for future use
These improvements make the business look more established and reliable. The practical result is better client relationships and more repeat inquiries through their tent rental website.
Checking rental orders on the go
For a company delivering and setting up large outdoor structures, being tied to a desk was never practical. “We can now use the mobile app for quick lookups on orders when we are on the run,” Michael says.
The Booqable mobile app connects the team to their bookings wherever they are. Staff can open orders, check customer details, and confirm availability on site. It also ties into their tipi rental website, meaning customer bookings show up in real time while the team manages them on the go.
Michael explains, “The mobile app lets us check orders quickly without having to call back to the office.”
With the app, Nordic Tipi can:
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Confirm details instantly during deliveries
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Check live bookings and availability while traveling
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Give staff autonomy to handle questions on site
The mobile app keeps the team connected wherever they are. It removes the pain of running a fast moving rental business without reliable access to information.
Looking ahead with confidence
Nordic Tipi’s growth shows how Booqable’s rental software supports small teams scaling into established businesses. With inventory control, clear communication, and mobile access, Michael and his team have reduced stress and built stronger client relationships.
For anyone seeking a rental software that makes running a tent rental business easier, Nordic Tipi demonstrates how the right tools free up time to focus on creating memorable outdoor experiences.
