Rashel Goedegebuur, the founder of Goedegebuur Verhuur in the Netherlands, started his company out of a simple passion for hosting great events. “I started the company out of a personal passion and noticed there was a demand in my area,” he shared.
What began as a small collection of rental items quickly grew into a trusted local business providing party and event equipment, including lighting, heaters, party tents, and accessories. His customers include both private individuals and small businesses looking to create memorable parties, gatherings, or productions.
As his bookings increased, so did the challenges. Managing everything alone with pen and paper, Rashel tracked his rentals through a physical agenda and handled most orders through WhatsApp. “It made things a bit chaotic at times,” he recalled. Double bookings, unclear availability, and time-consuming manual planning became recurring issues. That was when he decided to look for a better system that could bring clarity and professionalism to his growing business.
Switching to Booqable’s party rental software became the turning point, helping him prevent double bookings, end availability confusion, and communicate more efficiently with his customers.
Bringing order to a stressful booking process
Before Booqable, Rashel managed every order manually. “I used a physical agenda to track bookings,” he explained, “and most of the orders came in through WhatsApp.” The method worked when his business was small, but as inquiries grew, it became impossible to keep everything aligned. With no automatic calendar or system to check availability, he spent hours cross-checking rentals and manually confirming details.
Booqable changed this entirely. With the system in place, he can now create online or backend orders that instantly check inventory availability for selected dates and times. Once a customer places an order through his party rental website, they can pay and receive confirmation automatically.
“Booqable gave me a clear calendar and inventory system,” Rashel said. Automated booking confirmations and digital contracts mean less back-and-forth on WhatsApp and more time for personalized service.
Today, Rashel can even handle last-minute bookings with ease using the mobile app. “Sometimes I still receive bookings through WhatsApp, and with the mobile app I can quickly enter and reserve them right away,” he shared. The result is faster bookings, fewer mistakes, and more time to focus on customer satisfaction.
How Booqable prevents double bookings
The biggest struggle for Rashel before Booqable was managing overlapping reservations. “Double bookings and availability confusion were my top struggles,” he admitted. Without a proper system, it was easy to rent out the same item twice by mistake.
Now, Booqable’s inventory management system automatically reserves items as soon as they’re booked, preventing them from being rented out again in either the backend or the website until they’re returned. This automation keeps every rental accurate and up to date.
Here is how that helps Rashel day-to-day:
-
Each rental item is locked for its full booking period, avoiding scheduling overlap.
-
His calendar shows an instant overview of current and future reservations.
-
The backend and party rental website stay synced, so he never has to double-check manually.
-
Automatic email confirmations for online bookings give him and his customers instant peace of mind.
With this setup, Rashel can confidently accept new bookings knowing that his system will prevent any accidental double reservations. It is a practical fix to one of his biggest early headaches, allowing him to run everything with clarity and professionalism.
How Booqable prevents availability confusion
Alongside double bookings, unclear availability was another major source of frustration. “I lacked a clear overview of orders and inventory,” Rashel said. Booqable’s live availability display solved that by showing what is in stock both in the backend and online.
When entering dates and times for a booking, the backend order page instantly shows what is available. Customers browsing his online catalogue can also see product availability in real time. On each product page, a calendar view displays upcoming availability, the number of items available, and pickup and return options. These are all automatically updated as orders are made.
Here is what this means for Rashel:
-
He no longer needs to manually check his agenda before confirming an order.
-
Customers can self-check availability before booking.
-
Every booking and return updates his inventory instantly.
-
His store looks more professional and trustworthy to new visitors.
As he put it, “The system looks very professional, which instantly creates a sense of trust and comfort.” By removing confusion, Booqable’s live availability display gives him full control and confidence in every transaction.
Growing with confidence
For Rashel Goedegebuur, Booqable has become “an essential part of my daily operations.” It saves time, keeps his inventory accurate, and ensures every customer gets a smooth experience from start to finish. What started as a one-person passion project has become a reliable and professional rental business built on trust and clarity.
With Booqable’s party rental software running his bookings and his party rental website powering his online presence, Rashel no longer worries about double bookings or availability confusion. Instead, he can focus on what he loves most, helping people throw unforgettable parties and events.
