Capital Conventions Contractors, based in the United States, is led by Pete Crepeau, who recently joined the company as its new owner. The business provides event contracting and rental services for conventions and gatherings, with clients ranging from large corporate brands to smaller community organizers. Before switching to Booqable, their 40-person team relied on spreadsheets.
Pete explains that their approach was “entirely manual,” and the result was constant stress. “Often times we would find out we were short something very late in the process causing us to rent ourselves or ship items in from another contractor.” To solve this, they turned to Booqable’s event rental software to keep their inventory and orders organized, while staying assured of live availability.
From smaller events to national conventions
Capital Conventions Contractors specializes in providing rental equipment and services for events of every scale, from major national conventions to intimate neighborhood gatherings. With a strong business-to-business focus, the company works closely with account managers and operations teams who rely on dependable event rentals to deliver successful experiences. As Pete puts it, “We cater to national events as well as very small local suburb events.”
When corporate clients like Subway or other national brands plan their trade conventions, inquiries first come through the account managers. These managers work directly with the client to scope out what’s needed, then hand off the finalized requests to operations managers. From there, “Orders are then transferred by operations managers into Booqable,” Pete says, ensuring the backend stays organized and connected to live availability.
Inside Booqable, the team makes use of inventory management, document templates, reporting tools, the dashboard scheduler, and the availability calendar. Most importantly, using Booqable means they no longer run into the shortages Pete described: “Often times we would find out we were short something very late in the process causing us to rent ourselves or ship items in from another contractor.” With live inventory tracking, those last-minute scrambles are avoided.
Staying assured with live availability
One of the biggest pain points that pushed them to adopt Booqable was not knowing if inventory was available until it was too late. Pete admits, “Accuracy of inventory on an ongoing basis and not having the inventory to keep up with the rental bookings” was the recurring issue. Booqable’s product availability calendar helps address this directly. It provides a clear list of products with their availability displayed alongside in a calendar view, so staff can quickly scroll forward to a specific date and see whether an item is available.
Here’s how live availability benefits their business:
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They can see availability as account managers add new orders.
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Operations managers get a clear calendar view without chasing down spreadsheets.
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Inventory conflicts are caught instantly before confirming large convention contracts.
The result is peace of mind. Instead of reacting to shortages, they can make proactive decisions. Having live availability built into the event rental software solves their original pain point of last-minute surprises and late-night fixes.
Using a single rental database
Spreadsheets also created another problem: information was scattered. Tasks like tracking products, managing documents, and sending customer communications required switching between different tools. Now, all of these processes can be done directly within Booqable’s rental database.
Booqable stores important files such as invoices, contracts and quotes for safekeeping, while also keeping detailed customer order history in one place. This prevents the need to store data in multiple systems and gives the team confidence that nothing gets lost along the way. This all-in-one event rental software achieves a few specific benefits:
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The team can pull up detailed product information instantly.
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Documents, revenue, and customer order history are all digitally stored for quick access.
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Barcodes keep equipment tracking accurate across multiple events.
With these features, the company no longer has to worry about misplacing data or chasing through old files. Instead, they know everything they need lives inside Booqable’s rental database, helping them avoid the scattered approach that slowed them down before.
Confidence for the future
Capital Conventions Contractors shows how Booqable helps an established event rental company move away from manual spreadsheets and build a system for growth. By using live availability and a unified rental database, Pete and his team are laying the foundation for their next chapter in the event rental industry.
Looking ahead, Pete envisions being “heavily involved in the event rentals side of the industry” and hopes to acquire additional businesses in AV production, tents, and related services. With Booqable, they’ve gained the confidence that their inventory, orders, and future acquisitions can all be managed from one reliable platform.
